Policies & Procedures
Please read the application procedures thoroughly. When you are ready to apply online, follow the Apply link to the left. If you have any questions, please contact the California office at 800-655-8965.
- Minimum 18 years of age
- Official transcript reflecting 2.75 GPA or higher
- One personal statement emailed to firstname.lastname@example.org. Tell us the reasons for your decision to study abroad, and what you hope to accomplish during your time. Essays are limited to a single page.
Step 1: Submit Application by
Fall Semester: June 15
Spring Semester: November 1
Fall Quarter: July 15
Spring Quarter: December 1
Summer terms: 75 days prior to check-in
Note: Late applications are accepted on a space available basis.
Step 2: Acceptance/Confirmation Deposit
Notification of acceptance status will be sent to you by email within one week of receiving a complete application. Within seven days of receiving the email acceptance a $500 NON-REFUNDABLE confirmation deposit, a $300 security deposit and single room supplement fee (if applicable) must be paid to secure your enrollment. Acceptance emails will include instructions and program payment dates. If you have requested housing and have not paid the single supplement, you will automatically be placed in double-room housing.
Step 3: Payment 1 – Equal to 50% of your total Program Cost Due by
Fall Semester: May 1
Spring Semester: October 1
Summer & Quarter Programs: 90 days prior to check-in date
Step 4: Payment 2 – Balance of Program Cost Due by
Fall Semester: July 1
Spring Semester: December 1
Summer & Quarter Programs: 60 days prior to check-in date
NOTE: Students confirmed after Payment 1 / Payment 2 due dates will receive an email from the SAI business office regarding further program payments now due. Either 50% or 100% of Program Cost will be due within 5 business days, based on your acceptance date.
|APPLICANTS FROM SAI-AFFILIATED SCHOOLS|
Students from affiliated schools should discuss their plans with the study abroad office at their home school. Some affiliate schools require students to pay all fees directly to SAI while others do not. Be sure to discuss this with your study abroad advisor in order to be clear about the procedure your school uses in their affiliation with SAI. Affiliate students receive credit for courses taken abroad from their home institution. While affiliated schools guarantee credit, this does not guarantee every course will transfer or that it will transfer into your major area of study. Students are responsible for meeting with an advisor to verify transfer credit before beginning their SAI program.
If you are uncertain about your college or university’s affiliation with SAI, drop by your study abroad office to discuss it with an advisor or contact the SAI office. You will find a list of current affiliates on our website. Students from affiliated universities MUST obtain approval from their study abroad office prior to submitting an application.
|APPLICANTS FROM NON-AFFILIATED SCHOOLS|
SAI welcomes students from any school. All students attending non-affiliated home universities will receive US course credit from the US school of record for their SAI program. For information on the US school of record for your specific program go to the Services link on the program page and click on “US Academic Credit”.
SAI automatically processes non-affiliate students through the US school of record; no additional fee is imposed. All questions and correspondence should be directed to the SAI office in California. Upon completion of course work, transcripts will be issued by the US school of record with US credits. These credits are transferable to any school, though it is the student's responsibility to confirm that specific courses will transfer by speaking in advance with their school advisor or study abroad office.
Housing assignments are sent by email and post at least 5-10 days before the term begins. Students requesting a private room are required to pay the single supplement fee. Students electing to make their own housing arrangements will receive a reduction in the program cost. Since this differs from school to school, contact the SAI office for the exact amount of reduction.
Costs may be combined in one payment. All payments, including wire transfers, should list the applicant's name. A copy of your wire receipt must be faxed to our office before we can process your application. If you are enrolling for more than one term, fees and deposits for ALL terms must be paid at the time of application. A separate Security Deposit must be paid for each term (refundable at the end of that term).
- Personal check, money order or cashier's check made payable to "SAI Programs". Mailed to: SAI Programs, 7160 Keating Avenue Sebastopol, CA 95472.
- Online Payment by Visa or Mastercard and E-checks:
SAI is only able to accept Visa or Mastercard. Credit card payments and E-check payments may be made directly online here. Credit card payments are charged a 2.3% convenience fee. There is no charge for E-check (electronic check from your checking account) payments.
- Bank Wire Transfer: For wire instructions please contact our California office at (800) 655 - 8965.
SAI will mail one billing statement to your permanent mailing address which will include due dates. Failure to meet any payment deadline will result in course registration being placed on “hold” until paid. Transcripts will be withheld if accounts are not paid in full. Housing requests may be withdrawn by SAI if payments are not received by their due date.
Mailed application materials and payments should be sent to:
7160 Keating Avenue
Sebastopol, CA 95472
Fall and Spring Semester students using financial aid are required to pay the Application Fee, Confirmation Deposit, Security Deposit and Single Room Supplement (if applicable). Written verification of financial aid award or loan approval MUST be sent to SAI in order to delay the balance of program cost and before your application is considered complete.
Students attending Summer Session and receiving financial aid are required to make payments by their regular due dates. SAI will sign Consortium Agreements, allowing the use of financial aid funding, however Summer Session students are not permitted to defer payment until after receiving their financial aid. Summer Session students planning to use financial aid to cover costs must pay all program costs when normally due, and will receive reimbursement when financial aid is paid to them.
NOTE: If your financial aid award is not sufficient to cover all Program Costs, the remainder must be paid by regular payment deadline dates. Financial aid monies will be applied last and any balance must be paid by their earlier due date. SAI will delay the final payment amount (based on your financial aid award) until the date your aid disburses.
After acceptance, you will receive by email a Financial Aid Form that must be completed and signed by you AND your school or financial aid provider, and returned to the SAI office.
Financial aid students that do not submit ALL required documents by the following dates will be withdrawn:
Fall: July 1
Spring: November 15
If you intend to use financial aid, check with your school to determine if a Consortium Agreement must be completed between your college and SAI. Students receiving financial aid from their home school may be able to transfer these funds to SAI for payment of their Program Cost. Contact the SAI if you have further questions.
|PROGRAM CANCELLATION & REFUNDS POLICY|
PLEASE NOTE: Financial Aid students remain responsible for ALL cancellation penalties that apply, even if program fees have not yet been paid. Failure to pay cancellation obligations will result in referral to a Collection Agency.
Check-in day is considered the start of the term. The Confirmation Deposit is NOT REFUNDABLE at any time. Further Program Cost liability is based on the date on which a formal cancellation request is received in writing (email or fax). If a cancellation notice is received 60 days or less before check-in day, students are liable for the following charges:
ITALY / FRANCE / SPAIN PROGRAMS:
- 60 - 31 days before the start of a term: 25% of the Program Cost
- 30 - 8 days before the start of a term: 50% of the Program Cost
- 7 days or less before the start of a term: 100% of the Program Cost
- 60 - 46 days before the start of a term: 25% of the Program Cost
- 45 days or less before the start of a term: 100% of the Program Cost
|HOUSING ONLY CANCELLATION & REFUNDS POLICY|
If an enrolled student chooses to cancel their SAI Housing Request and seek private housing on their own the following penalties will apply, based on the date a housing cancellation is received by SAI:
- LONDON: 61 days or more before start of term student is liable for 10% of Housing Cost.
- ALL SAI PROGRAMS: 60 days or less before the start of term the student is liable for 100% of housing cost. No refund is available.
SAI is dedicated to providing education abroad opportunities to all students and does not discriminate on the basis of disability or handicap. If you experience any emotional, mental, physical or learning disabilities which may interfere with your ability to successfully pursue an academic course, and which you wish to be taken into account, please notify SAI as soon as possible. As always, advance planning is important in order to ensure the best possible experience abroad.
Although we may not be able to require our partner schools abroad to provide accommodations, SAI can offer understanding, respect, and support, and we will do our best to assist students in finding reasonable accommodations similar to their home institutions. Regarding physical disability, it is important to note that Europe’s infrastructure and ability to accommodate disabled individuals differs from what is available in the United States. SAI will do its best to reasonably accommodate all students’ needs.
Among our program choices, certain sites are better equipped to assist students with disabilities than others. As this may be a factor in choosing which SAI program abroad to attend, notify us of any and all disabilities before applying.