Policies

A full description of SAI’s policies are contained in the documents below. This includes application, payment, cancellation and withdrawal policies, code of conduct, on-site policies, and health and safety. Please note that all policies are subject to change. Upon submitting an application to SAI, you agree to SAI’s policies.

SAI Policies
(updated November 2018)

Below are SAI’s most referenced policies.

Undergrad, Gap, High School & Career Programs

Check-in day is considered the start of the term. The confirmation deposit is not refundable at any time, as it secures and commits your place in the program. Further program cost liability is based on the date on which SAI receives a cancellation request using the online SAI Cancellation & Deferment Request Form. If a cancellation request is received 76 or more days before check-in day, a full refund is provided (minus the non-refundable confirmation deposit). If a cancellation request is received 75 days or less before check-in day, students are liable for the following penalties:

  • 75 – 45 days before the start of term: 30% of the program cost
  • 44 – 8 days before the start of term: 50% of the program cost
  • 7 days or less before the start of term: 100% of the program cost

Housing-Only Cancellation

If an enrolled student chooses to cancel his or her Housing Request to seek private housing, the following penalties apply, based on the date that SAI receives the Independent Housing Request Form. Please note that by withdrawing from housing, students relinquish any access to SAI housing throughout the program.

  • 76 days or more before the start of term: student is not liable for the housing cost.
  • 75 days or less before the start of term: student is liable for 100% of the housing cost.

SAI does not determine course offerings abroad nor is SAI responsible for course or program cancellations. The host schools reserve the right to cancel courses/programs up to four weeks prior to the start of the term should the minimum number of required students for a course or program not be met. If a course/program is canceled, students will be offered an alternate course/program. In certain circumstances SAI may be able to offer a deferment on enrollment, allowing students to register for a future term. However neither SAI nor the host schools are responsible for any fees incurred due to program cancellation (including airfare charges). For this reason, SAI strongly recommends that students always select an alternate course/program and/or purchase travel and tuition insurance.

Master’s & Postgrad Programs

Orientation day is considered the start of the term. The confirmation deposit is not refundable at any time, as it secures and commits your place in the program. Further program cost liability is based on the date on which SAI receives a cancellation request using the online SAI Cancellation & Deferment Request Form. If a cancellation request is received 46 or more days before the start of the term, a full refund is provided (minus the non-refundable confirmation deposit). If a cancellation request is received 45 days or less before the start of the term, students are liable for the following penalties:

  • 45 – 30 days before the start of term: 10% of the program cost
  • 29 – 8 days before the start of term: 50% of the program cost
  • 7 days or less before the start of term: 100% of the program cost

If either the Consulate refuses a student visa (written proof required), the host school cancels a course, or if a student has applied for a loan and been denied (written proof required) $1,000 of the Confirmation Deposit will be refunded. $500 of the confirmation deposit is not refundable.

SAI does not determine course offerings abroad nor is SAI responsible for course or program cancellations. The host schools reserve the right to cancel courses/programs should the minimum number of required students for a course or program not be met, up to:

  • Elisava: two weeks prior to the start of the term
  • All others: four weeks prior to the start of the term

In certain circumstances SAI may be able to offer a deferment on enrollment, allowing students to register for a future term. However neither SAI nor the host schools are responsible for any fees incurred due to program cancellation (including airfare charges). For this reason, SAI strongly recommends that students purchase travel and tuition insurance.

Refunds for Cancellation / Withdrawal: Refunds are issued within 4 weeks of cancellation, in the same form the payment was made (check, credit card, or e-check). Refund checks are issued to the student (unless requested otherwise), while credit card and e-check refunds are issued to the card used for the payment.

Refunds for Security Deposits: Security deposits, less any charges, are refunded within 90 days of program completion. Students are invoiced for any charges that exceed the amount of the security deposit. Security deposit refunds are issued via a mailed check made out to the student. In the event that a refund check must be re-issued, a $50 re-issue fee is deducted from the replacement check.

Returned Payments: Payments made via check or e-check that are returned will be charged a $25 fee for processing.

All students attending an SAI program are required to abide by all rules, regulations and procedures established by SAI and the hosting school. As a representative of your home college or university and your native country, your conduct abroad plays a significant role in the cross-cultural experience. SAI encourages setting goals for yourself in order to achieve the best academic, cultural and personal study abroad experience possible.

A successful study abroad program includes:

  • Participating in cultural activities, field trips, excursions and workshops offered by SAI or FUA
  • Being prepared – familiarizing yourself with your surroundings, learning how to pronounce your address and how to use your apartment keys, etc.
  • Getting involved in the local community by joining a local sports team or musical group, attending community service events, religious ceremonies, etc.
  • Being respectful of the local culture and traditions; learning the language
  • Active and regular participation in courses and academic activities

SAI imposes a 12am curfew during the first 48 hours after program arrival day. Please note: SAI reserves the right to place a student on probation and/or to dismiss a student from the program on the basis of conduct that causes concern for the student’s safety and well being, or the safety and well being of others.

SAI has a zero-tolerance policy regarding excessive alcohol consumption (drunkenness), prescription and illegal drug abuse, both publicly and privately. If, by any means, the SAI on-site staff becomes aware that you have engaged in excessive consumption of alcohol or use of illegal drugs, you will be immediately subject to probation or expulsion from the program. SAI strongly encourages you to avoid situations in which excessive alcohol consumption and/or drug use is present. Information regarding conduct found to be disruptive to the SAI program may be released to your home institution’s study abroad office.

This conduct includes, but is not limited to:

  • Violation of local laws
  • Violation of host school or SAI housing rules and regulations
  • Actions that, in the opinion of SAI, jeopardize your welfare or the welfare of others
  • Damage to, or destruction of, school, residence, or student property
  • Reckless or dangerous behavior
  • The use of threats or physical violence
  • Excessive alcohol consumption, substance abuse or use of illegal drugs
  • Excessive absence from classes and academic activities

The President of SAI, has the authority to make the final decision on a participant’s dismissal from the program.

About SAI

SAI is dedicated to providing academic and cultural learning experiences abroad that enhance global awareness, professional development and social responsibility. We concentrate our programs in Europe, with a focus on in-depth learning of individual European countries and their unique global role in the geopolitical economy, humanities, and in the arts.